Employment at CTA

Cancer Trials Australia (CTA) is a member-based, not-for-profit organisation whose vision is to be an international leader in clinical trials, playing a pivotal role in developing new therapies and the advancement of patient care.

Our mission is to be the clinical partner of choice, for members, industry, research organisations and patients, to provide excellence in clinical trials thereby contributing to Australia’s developing knowledge and innovation economy.

This will be achieved by:

  1. Creating a quality clinical trial framework that delivers competitive advantage to members and sponsors;
  2. Attracting and advocating for clinical trials to be hosted in Australia, specifically within member organisations;
  3. Ensuring that every trial has the potential to improve patient care and to build clinical knowledge;
  4. Striving to ensure every clinical trial is conducted to the highest ethical and clinical standard; and
  5. Advancing the acquisition and sharing of knowledge in clinical trial management, design and implementation across the member network.

CTA is an equal opportunity employer and provides the additional benefits of 5 weeks annual leave per annum, access to attractive salary packaging arrangements, a free and confidential Employee Assistance Program, and a friendly and supportive work environment. Several of our staff are located at member sites.

Our job vacancies are advertised on Seek, as required, from time to time. To search for an existing vacancy, please click on the following link http://www.seek.com.au or refer below for current vacancies.

For additional information about working at CTA, please contact us at [email protected]

Junior Finance Officer

  • Want an opportunity to work in the expanding clinical trial sector?
  • Are you an experienced book-keeper or accounting student?
  • This full-time, fixed-term, 2-year contract could be what you’re after

Located in the Victorian Comprehensive Cancer Centre (VCCC) Building in Parkville, Cancer Trials Australia (CTA) is a member-based, not-for-profit organisation, which provides a comprehensive oncology clinical trial administrative service for single and multi-site trials for its clinical members located in several states.

Due to continued growth, a new position has been created in CTA’s Finance team for a junior Finance Officer with vocational qualifications in book-keeping or demonstrated equivalent experience.  Applicants in the process of gaining formal accounting qualifications, while working in a similar role, will also be considered.

Reporting to the Senior Management Accountant, this role will undertake activities such as: accounts payable/receivable, sales invoicing, and reconciling related transactions with those reported by our Clinical Trial Management System.  The successful candidate will work closely with their Finance team colleagues and customers in a friendly and supportive environment.

Essential Requirements:

  • A minimum of 3-4 years’ book-keeping experience within a high-volume accounts environment, including processing accounts and general ledger journal entries, preferably gained in a medical or clinical organisation;
  • Advanced Excel skills including the ability to filter and manipulate large volumes of data in a spreadsheet whilst maintaining quality control;
  • An ability to balance the need for efficiency with excellent attention to detail and a high level of accuracy;
  • Excellent communication, customer relations and time-management skills; and
  • The ability to participate and contribute in a team environment.

Highly Desirable Requirements:

  • Previous experience with MYOB will be highly regarded.

CTA supports a hybrid working from home policy, balancing work time between your home, our offices located in the Victorian Comprehensive Cancer Centre (VCCC) in Parkville.

CTA is an equal opportunity employer and the successful candidate will receive a competitive remuneration package, in line with their skills and experience, including:

  • Base salary plus superannuation;
  • Generous salary packaging provisions;
  • Opportunities for professional development;
  • 5 weeks annual leave; and
  • Access to our Employee Assistance Program

For more information about this role please email [email protected], or to obtain a copy of the position description, please email: [email protected].

During the COVID-19 pandemic, we are committed to running a safe and professional hiring process. The safety of our employees and prospective employees takes priority, which means that our recruitment process will include interviews conducted via Zoom and remote onboarding.

Only short-listed candidates will be contacted.

This position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

All applications must include a CV and covering letter addressing the essential requirements of the role. To submit an application, please go to the Seek advertisement here, click on the ‘Apply for this job’ button.

Only short-listed candidates will be contacted.

Now closed

Clinical Trials Software Specialist and Trainer

This full-time role offers an exciting opportunity to work within a multi-disciplinary, multi-site team across metro and regional Victoria to coordinate transition of CTA’s member hospital sites to a range of new software solutions.

Your role

As an Clinical Trials Software Specialist and Trainer, you will develop key relationships with staff at our member site hospitals and coordinate software rollout plans which consider individual site requirements, working arrangements and priorities.

Responsible for training member site staff and coordinating deployment and implementation, you will be tasked with developing training programs and support resources, and delivering this training in a mixture of written, recorded, face-to-face and teleconferencing formats. This will include development of competency frameworks for assessment of training outcomes and will require short periods of travel (potentially multi-day, overnight) to Victorian metro and regional locations.

You will then provide ongoing post-deployment support including managing user issues, communicating software issues to vendors and monitoring their resolution, and working with vendors to create new features to improve user experience for CTA members.

To succeed you will need:

  • Experience working within the clinical trials space, ideally within oncology/haematology. Specifically, a sound understanding of clinical trials processes including management of the Investigator Site File, regulatory/ethics/governance requirements and patient progress through clinical trial milestones
  • A high degree of proficiency in developing training materials and delivering training to a wide audience in written, face to face, video and teleconferencing formats
  • Demonstrated experience in coordinating multiple, concurrent, coordination schedules
  • Experience in troubleshooting user issues for a software application, managing change requests and advocating for improved user experience

What you will get in return:

  • Working for an established and growing not-for-profit organisation, dedicated to improving clinical trial outcomes for patients
  • A great culture, working in a close-knit team of experienced professionals
  • Generous salary packaging and annual leave provisions
  • Training and career development opportunities
  • Flexible working arrangements; and
  • Access to an Employee Assistance Program (offering strategies and support for mental health and wellbeing).

This role is offered under a 1-year fixed term, with the possibility of a contract extension.

CTA supports a hybrid working from home policy, balancing work time between your home, our offices located in the Victorian Comprehensive Cancer Centre (VCCC) in Parkville, and occasional travel to our Victorian metro and regional member hospital sites.

CTA is an equal opportunity employer and this position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

During the COVID-19 pandemic, we are committed to running a safe and professional hiring process. The safety of our employees and prospective employees takes priority, which means that our recruitment process will include interviews conducted via Zoom and remote onboarding.

Queries about the role, including requests for a copy of the position description, can be directed to: [email protected]

CTA is an equal opportunity employer and this position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

To submit an application, please go to the Seek advertisement here, click on the ‘Apply for this job’ button and include a cover letter that addresses all of the essential requirements listed above, along with your curriculum vitae.  Applications without a cover letter will not be considered.

Only short-listed candidates will be contacted.

Closing: Monday, 30th November 2020

Ethics Submission Specialist

This full-time role balances working from home and at our offices located in the Victorian Comprehensive Cancer Centre (VCCC) in Parkville, alongside Cancer Trials Australia’s team of professional and committed staff to provide centralised co-ordination of clinical trial start-up services on behalf of clinical research sites.  In 17 years of operation we have supported the administration of over 1,500 clinical trials, which have recruited almost 10,000 oncology patients.

Your role

As an Ethics Submission Specialist, you will be expected to operate autonomously to support our clinical research sites in providing access to new treatment options for patients with cancer. You will be required to liaise with various stakeholders to gain Human Research Ethics Committee and Research Governance approval for clinical trials.  You are expected to be organised, while maintaining a flexible and adaptable approach to unexpected changes in priorities.

Working in a friendly and supportive environment, this role provides an excellent opportunity to gain highly sought-after and in-depth experience in the administration and operation of clinical trials while also developing skills in relationship management.

To succeed you will need:

  • An understanding of cancer/biology with appropriate tertiary qualification and/or equivalent experience in a life science field;
  • Previous administrative experience in a research environment/exposure to ethics submissions is preferred but not essential;
  • The ability to understand technical information and convert it into lay-person’s language;
  • The ability to develop and maintain excellent working relationship with internal and external stakeholders;
  • Excellent verbal and written communication skills, including demonstrating a high level of efficiency whilst maintaining accuracy;
  • Highly developed organisational and time-management skills, required to meet strict deadlines;
  • To demonstrate the ability to work as a constructive team member; and
  • To be proficient in the use of Microsoft Office Suite and the use of databases.

What you will get in return:

  • Working for an established and growing not-for-profit organisation, dedicated to improving clinical trial outcomes for patients;
  • A great culture, working in a close-knit team of experienced professionals;
  • Generous salary packaging and annual leave provisions;
  • Training and career development opportunities;
  • Flexible working arrangements; and
  • Access to an Employee Assistance Program.

This role is offered under a 2-year fixed term, with the possibility of a contract extension.

During the COVID-19 pandemic, we are committed to running a safe and professional hiring process. The safety of our employees and prospective employees takes priority, which means that our recruitment process will include Zoom video discussions, interviews and remote onboarding.

CTA is an equal opportunity employer and this position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

Queries about the role, including  requests for a copy of the position description, can be directed to: [email protected], in the first instance.

To submit an application, please go to the Seek advertisement here, click on the ‘Apply for this job’ button and include a cover letter that addresses all of the essential requirements listed above, along with your curriculum vitae.  Applications without a cover letter will NOT be considered.

Only short-listed candidates will be contacted.

Now closed

Ethics Submission Specialist

  • Support clinical research sites in providing access to new treatment options for patients with cancer
  • Be part of a close-knit team of experienced professionals
  • Offering career and professional development opportunities

In a role that balances working from home and at our offices located in the Victorian Comprehensive Cancer Centre (VCCC) in Parkville, Cancer Trials Australia’s team of professional and committed staff provide centralised co-ordination of clinical trial start-up services on behalf of clinical research sites. In 17 years of operation we have supported the administration of over 1,500 clinical trials, which have recruited almost 10,000 oncology patients.

Your role
As an Ethics Submission Specialist, you will be expected to operate autonomously to support our clinical research sites in providing access to new treatment options for patients with cancer. You will be required to liaise with various stakeholders to gain Human Research Ethics Committee and Research Governance approval for clinical trials. You are expected to be organised, while maintaining a flexible and adaptable approach to unexpected changes in priorities.
Working in a friendly and supportive environment, this role provides an excellent opportunity to gain highly sought-after and in-depth experience in the administration and operation of clinical trials while also developing skills in relationship management.

To succeed you will need:

  • An understanding of cancer/biology with appropriate tertiary qualification and/or equivalent experience in a life science field;
  • Previous administrative experience in a clinical research/hospital setting;
  • The ability to understand technical information and convert it into lay-persons’ language;
  • The ability to develop and maintain excellent working relationship with internal and external stakeholders;
  • Excellent verbal and written communication skills, including demonstrating a high level of efficiency whilst maintaining accuracy;
  • Highly developed organisational and time-management skills, required to meet strict deadlines;
  • To demonstrate the ability to work as a constructive team member; and
  • To be proficient in the use of Microsoft Office Suite and the use of databases.

What you will get in return:

  • Working for an established and growing not-for-profit organisation, dedicated to improving clinical trial outcomes for patients
  • A great culture, working in a close-knit team of experienced professionals
  • Generous salary packaging and annual leave provisions
  • Training and career development opportunities
  • Flexible working arrangements; and
  • Access to an Employee Assistance Program

This is a full-time, 2-year fixed term role.

During the COVID-19 pandemic, we are committed to running a safe and professional hiring process. The safety of our employees and prospective employees takes priority, which means that our recruitment process will include Zoom video discussions, interviews and remote onboarding.

CTA is an equal opportunity employer and this position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

Queries about the role, including  requests for a copy of the position description, can be directed to: [email protected], in the first instance.

To submit an application, please go to the Seek advertisement here, click on the ‘Apply for this job’ button and include a cover letter that addresses all of the essential requirements listed above, along with your curriculum vitae.  Applications without a cover letter will NOT be considered.

Only short-listed candidates will be contacted.

Now closed

Clinical Trials Data Coordinator

  • Join a reputable, growing organisation
  • Work in a challenging and stimulating environment, where what you do matters
  • Offering career and professional development opportunities

Working from home and at our offices located in the Victorian Comprehensive Cancer Centre (VCCC) in Parkville, join Cancer Trials Australia’s team of professional and committed staff, providing centralised co-ordination of clinical trial start-up services on behalf of clinical research sites.  In 17 years of operation we have supported the administration of over 1,500 clinical trials, which have recruited almost 10,000 oncology patients.

As a Clinical Trials Data Coordinator, you will work in a fast-paced environment, within a close-knit team of highly qualified professionals. You are expected to be organised, while maintaining a flexible and adaptable approach to unexpected changes in priorities.

This role will give you the opportunity to contribute to the development and testing of new software products that enable sophisticated data management and interrogation, working alongside experienced team members, and developing skills that will advance your career.

Your Role

Responsibilities include but are not limited to:

  • Preparing patient clinical trial schedules in accordance with clinical trial protocols
  • Performing data review for accuracy, completeness and consistency, and managing stakeholder queries as appropriate
  • Providing data entry support to sites
  • Generating and analysing study metrics/reports to inform and support decisions made by CTA’s cross-functional teams and external stakeholders

To succeed you will need:

  • A Bachelor’s degree in Health or Life Sciences
  • A minimum of 12 months’ experience in clinical research
  • Solid  knowledge of standard desktop applications (Windows, MS Office) and database software
  • Highly effective verbal and written communication skills
  • To be highly organised and detail-orientated
  • An eagerness to learn and take on new responsibilities
  • Previous exposure to medical terminology would be ideal

What you will get in return:

  • Working for an established and growing not-for-profit organisation, dedicated to improving clinical trial outcomes for patients
  • A great culture, working in a close-knit team of experienced professionals
  • Generous salary packaging and annual leave provisions
  • Training and career development opportunities
  • Flexible working arrangements; and
  • Access to an Employee Assistance Program

This is a full-time, 12-month fixed term role.

During the COVID-19 pandemic, we are committed to running a safe and professional hiring process. The safety of our employees and prospective employees takes priority, which means that our recruitment process will include Zoom video discussions, interviews and remote onboarding.

CTA is an equal opportunity employer and this position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

Queries about the role, including  requests for a copy of the position description, can be directed to: [email protected], in the first instance.

To submit an application, please go to the Seek advertisement here, click on the ‘Apply for this job’ button and include a cover letter that addresses all of the essential requirements listed above, along with your curriculum vitae.  Applications without a cover letter will NOT be considered.

Only short-listed candidates will be contacted.

Now closed

Team Leader – Ethics and Governance

  • Manage a team of Ethics Submission Specialists
  • Join a highly regarded not-for-profit organisation that continues to expand
  • Offering career and professional development opportunities

Working from home and at our main office located in the Victorian Comprehensive Cancer Centre (VCCC) in Parkville, join Cancer Trials Australia’s growing team of professional and committed staff, providing centralised co-ordination of clinical trial administration services on behalf of Australian clinical research sites.  In 17 years of operation we have supported the administration of over 1,500 clinical trials, which have recruited almost 10,000 Australian oncology patients.

As the Team Leader – Ethics and Governance, you will play a pivotal role in the management, co-ordination and administration of ethics and governance activities for a large portfolio of clinical trials. You will provide leadership, direction and supervision of a team of Ethics Submission Specialists, ensuring we provide an exceptional, high-quality service to our clinical research member sites.

This role will provide you with the opportunity to mentor and develop junior staff, as well as the ability to identify and implement process improvement opportunities, working alongside experienced team members, and developing skills that will help advance your career.

Your Role

Responsibilities include, but are not limited to:

  • Ensure ethics and governance submission services for clinical trials run by nominated sites meet agreed service levels;
  • Manage and supervise Ethics Submission Specialists, including provision of back-up support when required;
  • Oversee on-going training of Ethics Submission Specialists, ensuring they are continuously developed to undertake their roles as effectively as possible; and
  • Identify and implement process improvement opportunities and collaborate with internal team members to ensure optimal service delivery.

To succeed you will need:

  • Tertiary qualifications in Health or Life Sciences;
  • Minimum 3 years of Clinical Research experience gained in in a hospital, CRO or pharma/biotech;
  • Demonstrated experience in the preparation of ethics and governance documentation for clinical trials;
  • Proven experience in the supervision of staff, providing tailored on-the-job technical skills training and mentoring;
  • Previous exposure to database applications;
  • An ability to identify and implement process improvement initiatives;
  • Highly effective verbal and written communication skills;
  • Effective organisation skills, with the ability to organise, take initiative and follow-up independently;
  • A focus on detail and quality work; and
  • An eagerness to continuously improve and an openness to new responsibilities.

What you will get in return:

  • Working for an established and growing not-for-profit organisation, dedicated to improving clinical trial outcomes for patients
  • A supportive culture, working in a close-knit team of experienced professionals
  • Generous salary packaging and annual leave provisions
  • Training and career development opportunities
  • Flexible working arrangements; and
  • Access to an Employee Assistance Program

This is a full-time role with an initial fixed term of 2 years.

During the COVID-19 pandemic, we are committed to running a safe and professional hiring process. The safety of our employees and prospective employees takes priority, which means that our recruitment process will include Zoom video discussions, interviews and remote onboarding.

CTA is an equal opportunity employer and this position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

Queries about the role, including requests for a copy of the position description, can be directed to: [email protected], in the first instance.

To submit an application, please go to the Seek advertisement here, click on the ‘Apply for this job’ button and include a cover letter that addresses all of the essential requirements listed above, along with your curriculum vitae.  Applications without a cover letter will NOT be considered.

Only short-listed candidates will be contacted.

Now closed

Clinical Trials Ethics Submission Specialist (Start Up)

    • Want to gain in-depth experience in the expanding clinical trial sector?
    • Are you able to quickly and effectively develop and nurture constructive working relationships?
    • This fixed-term, 2-year contract role could be what you’re after

    Located in the Victorian Comprehensive Cancer Centre (VCCC) Building in Parkville, Cancer Trials Australia (CTA) is a member-based, not-for-profit organisation that provides a comprehensive clinical trial administrative service for single and multi-site trials for its clinical members located in several states.

    Due to business growth, a vacancy has arisen for a full-time Ethics Submission Specialist, with a focus on start-up trials – working primarily at CTA’s offices in Parkville, this role is expected to operate fairly autonomously and so requires a motivated and enthusiastic self-starter to prepare and coordinate clinical trial ethics & governance submissions for CTA’s newly signed member sites. The incumbent in the role will also be required to liaise with stakeholders to gain Human Research Ethics Committee and Research Governance approval for oncology and non-oncology clinical trials, as well as to develop new and/or improved processes where required.

    Working in a friendly and supportive environment, this role provides an excellent opportunity to gain highly sought-after and in-depth experience in the administration and operation of clinical trials while also developing skills in relationship management. The option to undertake this role part-time is also available and requests for such will be considered on a case-by-case basis.

    Essential Requirements:

    • A tertiary qualification in science, pharmacology or related field
    • Demonstrated experience in IT skills, particularly in the use of MS packages such as Word and Excel
    • An ability to quickly develop & maintain a high standard of professional relationships
    • Excellent verbal and written communication skills
    • Highly developed organisational and time-management skills, required to meet strict deadlines
    • An ability to work autonomously and proactively to meet and exceed agreed service levels
    • An ability to actively participate and contribute to both internal and client-based teams
    • At least one year’s experience in ethics and governance administration in a clinical trial environment, would be very highly regarded
    • Previous experience in a customer service-type role in an office environment role, which included the coordination of multiple documents at any one time, is an essential requirement.

    CTA is an equal opportunity employer and the successful candidate will receive a competitive remuneration package, in line with their skills and experience, including:

    • Base salary plus superannuation;
    • Generous salary packaging provisions;
    • Opportunities for professional development; and
    • 5 weeks annual leave.

    For more information about this role or to obtain the associated position description, please email

    This position is open to people with a valid full-time working visa.  The successful applicant will also be required to supply a current National Police Clearance.

    Only short-listed candidates will be contacted.

Now closed